Microsoft has developed tools to make our everyday office tasks easier. Emails are a must in an office environment. Creating individual emails to every client can be very time consuming and inefficient for those who needs to do an email blast to a database of customers. Microsoft Office has included a feature that allows you to create bulk personalized email and send it to your contact list in no time. Microsoft Word 2007 has integrated email features into a regular document and sends it as the message. You can merge attachments in an email and send it out with ease.

Launch Microsoft Word 2007. Select the "Mailing" tab to configure the Mail Merge Wizard. In the tool bar, choose the "Start Mail Merge" option and select the "Step by Step Mail Merge Wizard" from the drop-down menu. A panel will appear at the right portion of your Microsoft Word workspace.

Select the "Radio" button for email messages then click "Next Starting Document" located at the bottom of the Mail Merge panel.

Choose from the options "Use the Current Document," "Start from a Template" or "Start from an Existing Document" under the "Select Starting Document Category." At the bottom of the Mail Merge panel, click "Next," then select "Recipients" to proceed.

Select the "Use an Existing List" option then click "Browse." Locate the document containing your contact lists. It can be an Access database, text document, Excel sheet or any other document that can be read by Microsoft Word. Choose who you want to send the email to from your contact list. Click "Next," then write your email message.

Match the different fields of your email. If you wish to include a greeting line, click the "Greeting line" link. Customize this portion according to how you want your email to look. A pop-up window will appear for every link you choose. Click "Match Field" on every window that pops up. Click "Next" and preview your email message to proceed.

• How to Merge Attachments in an Email in Word 2007 [10/14/2010 00:04:02]